The good enough time

We know we should add the salary ranges to our job ads, but we are reviewing the salary level for internal employees and we do not want to send the wrong message. As soon as we are done with that …

I know I should take on new challenges and find something new, but I have this very important project to take care of. As soon as I am done with that …

I know I should spend more quality time with my family, but I am having a very busy period at work. As soon as that is over …

We know we should get to posting more often on our blog, but we have no good writer in our team. As soon as we can hire one …

The fact is, there’s never a perfect time to do the things we are supposed to do.

There’s a good enough time though.

It is now.

Fix my issue

Three reasons why this is a great customer service interaction.

05:46 PM | Me: Hi! We made a mistake when trying to change the credit card linked to our account. Basically, we put the wrong e-mail address, and now I have paid for a fully new account instead of payment for the account we already have. Messy, eh?

05:46 PM | Bot operator: If your scheduled payment failed, please, refer to attached Help article for instructions on how to re-process it.

05:46 PM | Bot operator: [App: Article Inserter]

05:46 PM | Bot operator: Did that answer help, or are you looking for something else?

05:46 PM | Me: Talk to a person 👤

05:46 PM | Bot operator: Sure thing! Ahrefs typically replies in under 4m.

05:48 PM | Person from Ahrefs: Hi there thanks for reaching out. Which email address did you pay by mistake to?

05:49 PM | Me: The original account is with *emailaddress*, I paid now with *emailaddress*

05:49 PM | Person from Ahrefs: I will check with our billing team to help move it over to the correct account

05:50 PM | Me: Thank you. Is there something I have to do?

05:50 PM | Person from Ahrefs: nope, please wait for 2-3 hours for the change to be complete

05:50 PM | Me: Thank you!

06:07 PM | Person from Ahrefs: Hi there, the switch is done. Kindly check *emailaddress* and confirm? Please let me know if you have any further questions.

  1. The person helping actually read the first message in the chat, avoiding to ask me to repeat the problem or other silly information – as so often is the case.
  2. In two instances, the service did underpromise and overdeliver – first for the waiting time, then for the time it would take for the change to be effective.
  3. The interaction was straight to the point and focused on having my problem solved – no how are you?, no hope you will have a sunny day!, no I am sorry to hear about your issue.

All in all, a billing issue was solved in 21 minutes, and I got exactly 4 minutes of interaction with a chat bot and a customer service rep.

Note: a couple of bonus points for the tool that Ahrefs is using, that first suggested a relevant article from their knowledge base in the attempt to fix my issue without interaction, then allowed me to download the full conversation without having to ask anybody.

Sanderson

A few of things to take away from Brandon Sanderson (popular writer of fantasy and science-fiction) breaking Kickstarter in the past week or so.

In event of crisis

If your company wants to write a public note about the current situation in Ukraine – or any other crisis for what matters -, make sure that falls into one of those two categories.

  • You are letting your audience know about something deeply impactful you are doing, or plan to do, that could change the situation for the better for a good portion of the people involved.
  • You are directing the attention of your audience towards someone or some other organisations that can actually do something deeply impactful and might need additional support.

And always remember, even at a time like this, silence is an option.

Stay strong.

Attribute this

A few years back, I got a cold connection request on LinkedIn that was different from the others one usually gets.

The person sending it – a rep for product A – had done some proper research about me. They even got to this blog (I have a link in my profile, so all legit). They read a few posts and in their request they actually commented on one of them.

I accepted their request and I did not purchase product A.

In fact, I did not even book a meeting, since it was just something out of the scope of my work.

About a year later, a colleague of mine reached out asking for a recommendation. They were unsure which one of two tools they should pick for their own work. One of the options was product A. I listened to the colleague introducing the two options, and ended up saying that I did not have a clear opinion on which one they should choose. I mentioned, though, that I had a very good experience with the sales process of product A. That resonated with my colleague, since they were having a similar experience themselves.

For many different reasons, my colleague decided to pick product A.

The morale of this story is in three parts.

First, to cut through the noise, you have to do some extra effort. Perhaps quality of outreach is more important than quantity of outreach these days.

Second, brand and reputation is about taking that extra effort and making it consistent over a period of time. It’s easy to do the hard work when it works, but it’s when you do it despite the poor results, or despite the ups-and-downs, that the hard work becomes a part of your identity that others appreciate.

And third, well. Try to attribute that sale.